Holiday closure email
Tell clients and partners when the office closes, when it reopens, and who to call in an emergency.
ToRecipient
Subject{{company}} holiday closure — {{closure_dates}}
Hi {{recipient_name}},
Our office will be closed {{closure_dates}}. We'll respond to messages when we reopen on {{reopen_date}}.
Active construction projects: the on-call contact during the closure is {{oncall_name}} ({{oncall_phone}}).
Wishing you a restful break.
Best regards,
{{sender_name}}
{{company}}
Copy email keeps fonts, colors, bold, links, and lists when you paste into Gmail, Outlook, or Apple Mail. Open in starts a new message with the plain-text version.
When to send it
Send it one to two weeks before a closure so clients and partners can plan around it.
Tips for a better holiday closure email
- Give the closure dates and the reopening date.
- Name an emergency contact for active work.
- Send a short reminder the day before you close.
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