Meeting request email
Ask for a meeting with a clear purpose, a set length, and three times to choose from.
ToRecipient
SubjectMeeting request: {{meeting_topic}}
Hi {{recipient_name}},
I'd like to set up a {{duration}} meeting to discuss {{meeting_topic}}.
The goal is to {{meeting_goal}}, so it would help to have {{attendees}} there.
Would any of these times work?
- {{option_1}}
- {{option_2}}
- {{option_3}}
If none of those fit, send me a couple of times that do and I'll make it work. Happy to meet by video or in person.
Best regards,
{{sender_name}}
{{company}}
Copy email keeps fonts, colors, bold, links, and lists when you paste into Gmail, Outlook, or Apple Mail. Open in starts a new message with the plain-text version.
When to send it
Use it when you need someone's time and want a quick yes. Offering specific options turns a long back-and-forth into one reply.
Tips for a better meeting request email
- Lead with the purpose and length so they know what they're agreeing to.
- Offer three specific times in their time zone.
- Say who else should attend so the right people show up.
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