Plan check comments email to a client
Tell a client that permit comments arrived, what they mean, and when you'll resubmit.
ToRecipient
SubjectPlan check comments received — {{project_name}} ({{permit_number}})
Hi {{client_name}},
We received the first round of plan check comments from {{jurisdiction}} for {{project_name}} (permit {{permit_number}}).
Summary: {{comment_summary}}
Our plan:
- We review and distribute comments to the consultant team this week.
- Responses and revised sheets are due back to us by {{consultant_due_date}}.
- We target resubmittal on {{resubmittal_date}}.
Most comments are routine clarifications. We'll flag anything that affects design, cost, or schedule separately before we respond to the city.
Best regards,
{{sender_name}}
{{company}}
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When to send it
Send it when permit review comments come back. Explaining the comments and the resubmittal plan early prevents surprises.
Tips for a better plan check comments email to a client
- Summarize the comments in plain language.
- Give the resubmittal plan with dates.
- Separate routine clarifications from items that affect design, cost, or schedule.
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