Project closeout email
Close out a project: hand over the final documents, thank the client, and ask one feedback question.
Hi {{client_name}},
With {{final_milestone}} done, {{project_name}} is officially complete. Thank you for a great collaboration.
Final documents
- {{document_1}}
- {{document_2}}
You'll find everything in {{document_location}}.
One quick question
What's one thing we could have done better? A one-line reply helps us improve.
It's been a pleasure. We're here if you need anything down the road.
Best regards,
{{sender_name}}
{{company}}
Copy email keeps fonts, colors, bold, links, and lists when you paste into Gmail, Outlook, or Apple Mail. Open in starts a new message with the plain-text version.
When to send it
Send it when the last deliverable is handed over. It closes the loop, hands off the paperwork, and asks for feedback while it's fresh.
Tips for a better project closeout email
- List every final document and where it lives.
- Ask one specific feedback question instead of sending a survey.
- Leave the door open for future work.
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